Administrative Assistant (Westgate Correctional Facility)
at Ministry of Labour, Home Affairs and Housing
Bermuda
Applications are invited for the post of Administrative Assistant in the Corrections Department.
The successful applicant will be required to work under the supervision of the Chief Officer to provide administrative, secretarial/clerical support and general duties as they relate to the Chief Officer’s function and the effective efficient operations of the Correctional Facility to include inmate related matters.
Duties of the post include:
- providing a wide range of administrative services for the Chief Officer in the discharge of the Chief’s duties (maintaining the appointment books and files; making entries in inmate records; answering general enquires on inmate records; recording and distributing mail; screening calls);
- typing all documents, correspondence and forms prepared by the Chief Officer, Principal Officers and other officers; transcribing officer and inmate written reports;
- maintaining an appropriate filing system; and
- attending and recording the proceedings of staff committee and general meetings as appropriate.
The postholder must posses the Bermuda School Certificate (BSC) or equivalent and the completion of a General Secretarial course or equivalent (with typing at 60 w.p.m. and shorthand or speedwriting of 100/120 w.p.m.). A minimum of two (2) years’ relevant experience in an administrative position is required. Applicants must be capable of operating PC equipment and be proficient in the word processing and database management including MS Office and File Maker Pro.
Applicants must be mature and capable of working with minimum supervision. Applicants should further be one who respects the attributes of confidentiality in an institutional setting, and be able to work alongside correctional officers and inmates.
Short listed candidates may be required to undertake a skills assessment test and will be required to pass an extensive medical examination and security vetting.
Ref: 5375/25/0194
Closing date: 8 September 2010
To apply:
Any persons wishing to be considered for any of the positions advertised below may apply by completing an application form, which is available at the Department of Human Resources, 3rd Floor, Ingham and Wilkinson Building, 129 Front Street, Hamilton HM 12. Alternatively, the application form maybe downloaded from our website at www.gov.bm (please view this site for further details on terms of employment with the Government).
Completed application together with copies of academic/professional qualifications, must be submitted quoting the appropriate reference number, to the Secretary of the Public Service Commission, at the above address, before the specified closing period.
Attention is drawn to the provisions of the Public Service Commission Regulations whereby any person who canvasses any member of the Legislature in connection with the appointment of any person to any office shall be disqualified for appointment.