Executive/Legal Secretary

at Wakefield Quin Limited

Victoria Place, 31 Victoria Street, Hamilton

This challenging opportunity would suit a highly responsible and motivated individual able to provide a full range of secretarial and administrative support to the Property Department.  Applicants should be capable of working as a team member in a highly professional service oriented firm.

General duties of the position will include:

• Performing a range of secretarial functions including word processing, audio dictation, filing and transcription
• Preparing and drafting letters, memoranda, searches, deed descriptions and schedules and other correspondence on a variety of property related matters
• Preparing standardized conveyancing documents
• Due diligence on potential clients and preparing engagement letters
• Maintenance of client files and filing of documents with Governmental authorities
• Researching, collecting and organizing information and general administration
• Scheduling and co-ordinating meetings
• Time entry and billing of client matters
• Interacting with clients in person, on the phone and via email

The successful candidate will possess the following qualifications and skills:

• Five years’ recent experience as an executive/legal secretary in an executive/legal department in a law firm, and a minimum of two years recent experience in the field of real property
• Profound knowledge of Microsoft Word and Excel
• Exceptional verbal and written communication skills
• Excellent communication and organizational skills with the ability to handle multiple tasks
• Ability to maintain confidentiality in all matters
• Ability to work overtime when required

To apply:

Interested persons should apply in writing to:

Wakefield Quin Limited
Victoria Place
31 Victoria Street
Hamilton HM 10
Attention: Lorraine Baxter
Email: lbaxter@wq.bm

Closing date for applications: 12 March 2010